Building & Works Committee
Under Clause 13 of, Himachal Pradesh Technical University Statutes - Constitution of Building and Works Committee (B&WC). There shall be a Building and Works Committee to lead and guide the process of expanding the facilities at the University so that it can effectively accomplish its mission. The Building and Works Committee shall consist of the following members, namely:-
Sr. No. | Members of Building & Works Committee | Designation |
|---|---|---|
| (i) | The Vice-Chancellor | Chairperson |
| (ii) | One member to be nominated by the Board of Governors | Member |
| (iii) | One member to be nominated by the Government of Himachal Pradesh not below the rank of Special Secretary (Finance) or Deputy Secretary (Finance) to the Government of H.P. | Member |
| (iv) | Chief Engineer, HPPWD, Hamirpur | Member |
| (v) | One expert in Civil Engineering not below the rank of Superintending Engineer from the State Government, to be nominated by the Engineer-in-Chief, HPPWD, Shimla | Member |
| (vi) | One expert in Electrical Engineering not below the rank of Superintending Engineer from the Central Government, to be nominated by the Chief Engineer, CPWD, Chandigarh | Member |
| (vii) | Dean, Planning & Development, H.P. Technical University, Hamirpur | Member |
| (viii) | Registrar, H.P. Technical University, Hamirpur | Member |
(2) The Project Officer shall be the Ex-Officio Member-Secretary of Building & Works Committee
(3) The term of office of the members, other than the ex-officio members, shall be three years from the date of their appointment and they shall be eligible for reappointment.
14. Powers and Functions of the Building and Works Committee. (1) The Building and Works Committee shall have the following powers and functions, namely:-
(a) carry out construction of all major works;
(b) give necessary administrative approval and expenditure sanction for minor works and works pertaining to repair and maintenance within the approved budget provision of the University;
(c) cause to prepare cost estimates for buildings and other capital works, minor works, repairs, maintenance and the like;
(d) be responsible for making technical scrutiny of the design, estimates and specifications of the material as may be considered necessary;
(e) be responsible for enlistment of suitable contractors and acceptance of tenders and shall have the power to issue directions for departmental work where necessary; and
(f) have the powers to settle rates not covered by tender and settle all disputes and claims with any group or persons/contractors.
(2) If, in the opinion of the Chairperson of the Building and Works Committee, any emergency has arisen which require immediate action to be taken, he shall take such action and report the same to the Building and Works Committee and the Board at their next meeting.
(3) The Building and Works Committee shall also perform such functions and exercise such powers as may be entrusted by the Board, from time to time.
15. Meetings of the Building and Works Committee. (1) The Building and Works Committee shall meet as often as necessary but ordinarily not less than four times a year.
(2) Meeting of the Building and Works Committee shall be convened by the Chairperson who shall preside over all meetings.
(3) A written notice of every meeting shall be sent by the Member-Secretary to every member at least fifteen days before the date of the meeting, mentioning therein the place, date and time of the meeting: - Provided that the Chairperson may call a special meeting of the Building and Works Committee at short notice to consider urgent issues.
(4) The notice may be delivered either by hand or sent by registered post or e-mail or fax, at the address of each member as recorded in the office of the Member- Secretary and, if so sent, shall be deemed to be duly delivered at the time at which notice would be delivered in the ordinary course of post.
(5) Three members of the Building and Works Committee shall form a quorum for a meeting of the Building and Works Committee.
(6) All questions considered at the meetings of the Building and Works Committee shall be decided by a majority of the votes of the members present and if the votes be equally divided, the Chairperson shall have a casting vote.
(7) The Member-Secretary may, at the discretion of the Chairperson, transact any business by circulation of papers and any decision so taken shall be submitted for ratification at the next meeting of Building and Works Committee.
(8) Agenda shall be circulated by the Member-Secretary to all members at least ten days before the meeting.
(9) Notices of motions for inclusion of any item on the agenda must reach the Member-Secretary at least one week before the meeting:
Provided that the Chairperson may permit inclusion of any item for which due notice has not been received.
(10) The ruling of the Chairperson with regard to all questions of procedure shall be final.
(11) The minutes of a meeting of the Building and Works Committee shall be drawn up by the Member-Secretary and circulated to all members of the Building and Works Committee and the same along with any amendment suggested shall be placed before the Building and Works Committee in its next meeting for confirmation.
(12) If a member of the Building and Works Committee fails to attend four consecutive meetings without leave of absence from the Building and Works Committee, he shall cease to be a member of the Committee.
(13) A copy of the minutes of every meeting of the Building and Works Committee shall be placed before the Board for confirmation.